Letter deletion × active media approval
SOP for when a public letter is deleted from Dear Nobody.
For new teammates: Deleting a letter is not “done” until you have checked for an active media approval and—if one exists—sent same-day written notice from media@. That is what makes the 14-day clause real.
Why this exists
The Tier A template promises cooperation after official notice. If we never notify from the official address, we undermine our own terms and strand collaborators in ambiguity—not fair to them or to writers.
Example timeline
10:00 Letter removed from site. 10:20 Search Drive for letter ID → find 2026-02-01_SamAudio_xyz. 10:35 Email Sam from media@: letter removed, reminder of 14-day delist/stop new publication. 10:40 Note “notice sent 2026-03-22” in folder README or Sheet.
When: A public letter is deleted from Dear Nobody (user request, moderation, etc.).
Who: Whoever performs the deletion (or a designated person notified immediately after).
Steps
- Note the letter’s public ID (and URL if helpful).
- Check for active approval:
- If you use an internal tracker sheet: filter for that letter ID and statuses such as Approved or Published.
- Otherwise: search Google Drive →
Dear Nobody / Media Approvalsand media@ mail for that letter ID / URL.
- If a match exists: Same day, send written notice from media@dearnobody.org to the licensee stating the letter was removed and reminding them of the 14 calendar day obligation to cease new publication and remove/delist (per their written terms).
- Update tracker / Drive folder with a note that notice was sent + date.
Why: The 14-day cooperation clause only works if Dear Nobody actually notifies from an official address.
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