Weekly ops routine (suggested)
Lightweight rhythm so media@ and evidence folders do not rot. Adjust cadence to volume; keep the habits.
Media licensing
- Queue sweep: Unread or “waiting on them” threads in media@—nudge once with a single checklist email if stalled > ~10 business days.
- Drive hygiene: Any approvals sent last week have folders with all four artifacts? (Drive & Sheets reference / short)
- Sheet sync: If you use a tracker, statuses match reality (Approved vs Published).
- Edge cases: Anything to append to decision log?
Cross-team
- Deletion awareness: Did moderation/product remove letters this week? If yes, confirm deletion SOP was triggered for licensed content.
- Escalations: Open Tier B or counsel items on Escalation matrix—any stuck owner?
Trust & safety (if you cover safety@)
- Backlog of safety@ at zero or assigned.
- Anything needing counsel or LE flagged—not sitting in a personal inbox.
Monthly (optional layer)
- Spot-check one old approval folder for naming consistency.
- Re-read Media Policy opening—does our practice still match the words?